Document management software provides an extensive range of features and functionalities, many of which are important to successfully run a business. Several small to midsize companies such as legal firms, creative firms, or media and publishing businesses intend to go paperless and are searching for an appropriate tool to do so. Businesses create a significant amount of data irrespective and therefore there is a need to pick a dependable and scalable document management software which is the key to restructuring and automating workflows. Best Document management software tools help users create, store, and share documents from typical forms and contracts to one-on-one communication. These applications comprise features such as image capture, document search, and access management which allow users to direct business documents with ease.
Top 7 Document Management Software for Small Businesses
MSB’s document management software ensures that businesses achieve and maintain compliance by authenticating the software against important industry regulations. The software records every part of the signing process and it is also time-stamped in the comprehensive audit trails. This helps provide data and transparency for regulatory compliance and legal proof. MSB also assimilates easily with multi-factor authentication such as hardware tokens and one-time passwords.
Dropbox Business helps businesses effortlessly store and share cloud content from Google Docs, Microsoft Office files, together with traditional files in Dropbox, making it easy for businesses to manage all their important files. Dropbox Business is a digital workplace that is used by several business teams all over the world and over half of the Fortune 500 for its industry-leading file sync, collaboration, and wide-ranging administration and security features that scale as teams grow.
12d Synergy is an industry-leading solution that helps businesses with data management and remote working. 12d Synergy document management software is a comprehensive solution for a significant number of documents, emails, tasks, and terabytes of geospatial data created on the projects. The software provides more than 8,000 architecture, engineering, and construction experts, from individual traders to international corporations across Australia and New Zealand.
Bitrix24 is a free-of-cost document management solution that is used by over eight million businesses all over the globe. It is available in-cloud as well as on-premise. The software helps businesses with individual, group and company drive, file sync, file sharing, mobile access, online and offline document editing, multiuser editing, and more. Bitrix24 document management software is ideal for small companies as well as remote teams that want to keep in touch and cooperate efficiently.
App4Legal is a comprehensive document automation solution that helps businesses keep all their documents, contracts, notes, and emails systematized, classified, indexed, and searchable. It allows users to automate document generation from their own templates which are available in multiple languages. Documents can also be organized by various criteria based on user preferences. Furthermore, businesses can store and manage a huge range of legal templates. App4Legal supports version control wherein businesses can keep track of several variations of the same document.
Greenbox is an unusually exclusive document management software that offers a progressive integrated business process management system. It is a document management system that helps businesses in storing, tracking, repossessing, and managing documents while providing centralized access. Anyone and everyone with authorization can access a file regardless of where they are located. The system has the capability of managing the total safety and privacy of documents and has been created to streamline the otherwise complicated operations.
Qualityze EQMS Suite
Qualityze Document Management Solution is a cost-effective solution that helps businesses with creation, versioning, authorization, change, training, and review methods via a single solution along with a framework that helps meet industry and regulatory requirements. The company’s next-generation Document Management solution offers an exclusive instinctive, easy to use solution to impose SOP training, improve productivity, arrange documents, expedite Document Review Cycles, handle change, and improve Document Lifecycle Visibility.