Top Ten Features and Benefits of Using A Facility Management Software

3 min read

The management of physical resources and the efficient preservation of spaces require several activities. Investing in facility management software will allow companies to take visibility into real-time operations, make efficient use of space and prepare for future development.


For small companies, most modern facility management software includes a number of capabilities that can help organizations concentrate on creating healthy environments that encourage well-being for the workers. Given below are some important features of facility management tools that can help organizations control their infrastructure:

  1. Create Job Requests – Facilities management software helps users to generate work requests with precise information so that administrators can assign workers to execute the required activities. It is a powerful tool enabling proper coordination and streamlining the two-way communication process. Another valuable aspect of facility management software is that it ensures that managers are able to prioritize work. This means that activities of high priority are undertaken on an immediate basis, and that less critical tasks are undertaken at a future date.
  2. Coordinated Workflows – Facility management software serves as a central touch point from which staff, project administrators, manufacturers, vendors, and customers can interact seamlessly. It ensures smooth partnerships between support staff, since it offers several consistent contact channels for team members. Tools for facilities management allow organizations to achieve high degree of internal and external quality by implementing common business practises and encouraging consistent workflows.
  3. Track Work Orders – Facilities management software can give a complete digital database for the future review of all work orders. Job orders can be monitored regularly, daily, yearly, or annually to help managers identify statistical details for developments in the sector. Facility management software also ensures administrators are able to discern which orders are incomplete, and require more attention to detail. Facility management systems can tackle complicated information such as date of procurement of equipment, concerns, and complaints. This eliminates duplication, increases the utilization of resources, and minimizes the service expenses involved for facilities.
  4. Controls InventoryBest Facility management software helps keep records of inventories to identify which are consumable and not consumable. In case the demand for inventory decreases below a certain threshold, administrators should set an alarm that warns them. Thus, the factory is never short of any critical product component, and the seamless running of all job activities continues.
  5. Maintenance Scheduling – Facilities management systems keep records of the service job history and the future maintenance deadline. They maintain a detailed list of the vendors and contractors who have rendered services so that they can be notified if any help is required. The facility management system also guarantees that a facility conforms to environmental and compliance requirements so that it does not face regulatory disputes. Best facility management software enables administrators establish a routine so that frequent maintenance reviews are not missed, and all equipment is ready for use.
  6. Portfolio Management – Facilities management software along with various other critical components such as land, roofs, parking garages, and houses helps in managing rented and owned assets. Portfolios were handled manually in the recent past by inserting data into spreadsheets. Interestingly, with the introduction of applications for the facility management software, administrators can now receive information about location on all the construction sites, providing real-time statistics on properties, equipment, land, and personnel.


Software solutions for facility management enable administrators monitor their day-to-day activities in a highly streamlined manner. They offer a major advantage capable of reducing the strain on facilities’ administrators, maximizing space utilization, and ensuring that services are utilized to the highest extent possible. Here are a few immediate benefits that companies receive by implementing facility management software:

  1. Real-time Asset Monitoring – Facilities’ managers face difficulties in keeping track of properties via manual databases. Facility management systems are entirely computerized; therefore consumers can easily track company properties. This enables minimizing mistakes and enables facility manager’s real-time access to monitor the transfer or use of equipment on hand.
  2. Optimal Usage of Space – The solution to business growth and competitiveness is an interactive jobsite that satisfies numerous pre-established requirements. The facility management system enables administrators make better use of space to make sure that services are optimally used. Systems for facilities management offer deep insights into how the workspace is actually being managed, and helps administrators determine what requires to be done to allow better usage of space. Thus, facilities managers make the most of the available space and land, without losing a valuable inch.
  3. Cost Reduction – Companies hesitate in investing in applications for facility management fearing they would be a massive financial burden. That is indeed far from the fact. Having software from a facilities management company may entail a high upfront cost, but will certainly offer a high level of steady profits. The rewards greatly outweigh the expenditure, and it would be much cheaper than hiring experienced staff to manage the normal operation of the facility.
  4. Enhanced Reliability and Quality – Faulty machinery and unorganized systems lead to significant delays in the maintenance of facilities. Facility management software offers high accountability in all company processes, saves cost, and eliminates the need for working manually by automating activities. Maintenance applications for facilities create teamwork that goes a long way in improving all-important bottom-line performance.

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